Certificates and Notification
Various certificates and various notifications
Students are requested to present various applications and notifications while attending the university. Major applications and notifications are listed below. If necessary, please contact the window for details of the procedures.
An automatic machine for issuing certificates is available at every campus. Use this machine for certificates that are dispensed by the machine.
| Certificates | Freshmen, sophomore | Undergraduate students (third-year to six-year students), graduate students |
Remarks | |
|---|---|---|---|---|
| Registration certificate | Issued by automatic certificate issuance machine | - | ||
| Graduation (completion) letter | - | |||
| Student passenger fare reduction card | 10 cards annually | |||
| Medical checkup report | Use as an official certificate is not allowed | |||
| Graduation (completion) certificate | Counter in charge of instruction of faculty and research course to which the student belongs | - | ||
| Academic transcript | - | |||
| Entrance examination permission | - | |||
| Character reference, recommendation letter | - | |||
| Basic qualification certificate (for teaching credential) | - | |||
| Credit acquisition certificate | - | |||
| Medical checkup certificate | Health Administration Center | Issued to those who take the periodical medical checkup | ||
| Application for student group tour | Administration Building #1 Counter | Window in charge of instruction of faculty and research course to which the student belongs | Complete the necessary information on the application sheet given at a station or travel agent, and present it. | |
| Commutation certificate | Administration Building #2 Counter | - | ||
| Receipt for payment of tuition fee | Administration Building #9 Counter | Window in charge of accounting of faculty and research course to which the student belongs | - | |
| Reissuance of receipt for tuition fee | Administration Buildings #57 Counter | - | Present application of reissuance and photograph | |
| Application of absence from university, readmission, withdrawal from university | Window in charge of instruction of faculty and research course to which the student belongs | Before submitting an application, please consult in advance with the instruction section | ||
| Application of tuition fee exemption, collection postponement, installment payment | Administration Building #3 Counter | Window in charge of instruction of faculty and research course to which the student belongs | - | |
| Notification of personal information change | Administration Building #1 Counter | Address change, personal name change, and guardian | ||
| Application for makeup examination | Interdisciplinary Educational Subject: Administration Building #7 Counter Specialized education subject: Counter of each faculty and research course |
For specialized education, application related matters are different depending on faculty and research course. Please contact personnel at the window. | ||
| Matters related to Japan Student Services Organization | Joint guarantor alteration notification | Administration Building #3 Counter | Counter in charge of instruction of faculty and research course to which the student belongs | As needed |
| Scholarship application sheet | Primary, freshmen, April | |||
| Movement notification | As needed (At change occurrence) | |||
| At school notification | Beginning of April | |||
| Promotion notification | Beginning of April | |||
| Scholarship continuation application | October, once per year | |||
| Student group registration application sheet, continuation notification | Administration Building #1 Counter | Registration applications are accepted any time, continuation notifications are accepted on May 31. | ||
Automatic certificate issuance machine
A total of eight sets of automatic certificate issuance machines are provided at the university.
The following certificates are issued automatically for students (undergraduate students, graduate students, students of healthcare technology junior college).
- Automatic issuance certificates
- Registration certificate
- Student and pupil passenger fare reduction card (Student reduction card)
- Graduation/completion letter
- Periodic health checkup result report
Location and available hours of automatic issuance machines
| Area | Location | Available hours | Department in charge |
|---|---|---|---|
| Kawauchi-Kita area | Education and Student Support Department Administration Building, 1F, 2F Counter | 8:30-21:00 (Monday -- Sunday) |
Student Services Division, Welfare Section, Instruction Division, Interdisciplinary Education Second Section |
| Kawauchi-Minami area | Arts Complex Research Building Entrance Lobby | 8:30-19:00 (Monday -- Sunday) |
Instruction Section,Graduate School/ Faculty of Education |
| Kita- Aobayama area | Graduate School of Science and Faculty of Science | 8:30-21:00 (Monday -- Friday) |
Student Services Section,Graduate School of Science and Faculty of Science |
| Aobayama area | School of Engineering,Administration Building Entrance Lobby | 8:30-21:00 (Monday -- Sunday) |
Student Services Section, School of Engineering |
| Seiryo area | Seiryo Hall 2F Lobby | 8:30-21:00 (Monday -- Saturday) |
Instruction Section of School of Medicine |
| Amamiya area | Graduate School of Agricultural Science, Faculty of Agriculture,Administration Building Entrance | 8:30-21:00 (Monday -- Friday) |
Instruction Section of Graduate School of Agricultural Science, Faculty of Agriculture |
| Katahira area | Graduate School of Law, Katahira No.4 Building | 8:30-17:00 (Monday -- Friday) |
Professional Graduate School Section of School of Law |
How to operate the issuance machine
- To use the certificate issuance machine, a student card (ID card) is required
- When you stand in front of the machine, a sensor is actuated and a screen for ID card usage instructions is displayed automatically. Then audio assistance is given.
- For use of the ID card, the magnetic stripe should be closest to the screen side of the issuance machine, insert it into upper groove, and then draw it down. If the pass word entry screen does not appear after several attempts, please review the information above and try it again.
- For other selections, just touch the screen. Using your finger, press any selection item lightly that you want to pick up.
- When a certificate appears at issuance port, remove it immediately and confirm it. If you do nothing, the certificate will be returned in the issuance machine, and removing it will be impossible.
- Take out the certificate, then the use session is complete. The screen automatically returns to the first screen.
- If any trouble occurs during your use of the machine, or if you have any question, please review the points described above and contact related staff.
Request for certificates by graduates or those completed course
(Japanese only)
- Request for certificates
- Graduation certificate, course completion certificate
- Academic transcript
- Basic qualification certificate and unit acquisition certificate (for teaching credential)
A certificate will be issued by instruction section of the faculty, research course or graduate school of education you graduated. Please apply at the window or by mail.
When you need another certificate, please contact the section in charge.
Point of contact of instruction of each faculty and research course
| Faculty (Research course) | Telephone number | Certificate application home page (Japanese only) |
|---|---|---|
| Graduate School/Faculty of Arts and Letters | 022-795-6004/6005 | Click here for the Homepage |
| Graduate School/ Faculty of Education | 022-795-6105 | Click here for the Homepage |
| School of Law Law School/ School of Public Policy |
022-795-6175/6176 022-217-4945 |
Click here for the Homepage (Graduate School of Law, School of Law) |
| Graduate School of Economics and Management/Faculty of Economics | 022-795-6265/6266 | Click here for the Homepage |
| Graduate School of Science and Faculty of Science | 022-795-6403 | Click here for the Homepage |
| School of Medicine | 022-717-8009 | Click here for the Homepage |
| Graduate School/School of Dentistry | 022-717-8248 | Click here for the Homepage |
| Graduate School of Pharmaceutical Sciences & Faculty of Pharmaceutical Sciences |
022-795-6803 | Click here for the Homepage |
| School of Engineering | 022-795-5818/5820 | Click here for the Homepage(Current students) Click here for the Homepage(Graduates) |
| Graduate School of Agricultural Science, Faculty of Agriculture | 022-717-8609/8610 | Click here for the Homepage |
| Graduate School of International Cultural Studies | 022-795-7556/7549 | Click here for the Homepage |
| Graduate School of Information Sciences | 022-795-5814 | Click here for the Homepage |
| Graduate School of Life Sciences | 022-217-5706 | Click here to go to Homepage |
| Graduate School of Environmental Studies | 022-795-4504 | Click here for the Homepage |
| Graduate School of Educational Informatics Education Division | 022-795-6105 | Click here for the Homepage |
Request for degree-granted certificate (Thesis doctorate)
*If you need a certificate when you completed courses in Tohoku University, please contact relevant graduate schools or Instruction Section of each faculty.| Applied to | Telephone number | Certificate application HP(japanese) |
|---|---|---|
| Education and Student Support Department Educational Service Section |
022-795-3925 | Click here for the Homepage |